Tire relocation form: what to record

How do you handle tire control? Are you using a tire relocation form? Learn how it can make a difference in your fleet.

When we talk about fleet tires, we need to keep in mind that:

What brings the best results for a transport operation is having visibility of tire inspections, tire relocations and the costs they generate.

By seeing the mileage a tire covered before it was discarded, as well as analyzing the rotation done with the tire, the number of inspections and in which tire life this happened, you create a knowledge base for the fleet.

This way, you have true, factual information to change the way the fleet's tires are cared for.

Read on:

• What tire relocation is
• Why use a tire relocation form
• Which items to include on your tire relocation form
• Paper form, spreadsheet or software: learn about your options

What do we mean when we talk about “tire relocation”?

Relocation is part of tire management, that is, it is also a way of controlling these vehicle components. We use this term for actions such as mounting or removing the tire on the vehicle, tire rotation or even sending it for repairs.

Therefore, the tire relocation form is a means of recording all these actions for a tire in a single place.

What is the real need for this form?

Data!

That is what you need to reach the goal every transport company has in mind: better results at lower costs.

That is why a control form becomes crucial for the survival of your transport operations.

By recording every tire relocation and having all the data about the tire in the palm of your hand, you have the power to make informed, conscious decisions — generating accurate and efficient results.

What kind of item would be included on a tire relocation form?

A form can be opened, for example, for each new tire purchased for the fleet or for each retread.

The items answered on each form may include the “event type”: whether it is a mounting, a disposal, a rotation, a retreading, etc. The tire's location should also be indicated: which vehicle (license plate) it is on and in which position.

In addition, each relocation will indicate the reason for the action, as well as its cause. So, if a tire was moved to disposal, it should be noted that it was discarded due to excessive wear and the impossibility of retreading because of misuse of the part.

Of course, this is just an example.

Furthermore, the items answered vary according to the form you use and even the vehicle type in the fleet. So you need to analyze and know your needs to understand which tire relocation form is best for your operation.

In the same way, you need to ask yourself which alternative suits the fleet best:

Paper form, spreadsheet or software?

Although they are traditional, paper forms today represent a company's failure to keep up to date and lack of concern for agility and efficiency. Like it or not, paper brings to mind slow, bureaucratic services with few results.

Therefore, of the three options, the paper form is the least recommended. Now, will your operation get more benefits from a spreadsheet or from software?

In fact, the benefits are similar between these two alternatives. However, there are two major differences that are decisive factors:

1. You need to create and program the spreadsheet on your own;
2. A spreadsheet does not store the data history the way software does.

That said, there are now apps and systems that digitize tire management — such as Prolog App itself —, as well as other fleet management processes. It is up to you to determine what meets the requirements of your operation.

For example, Prolog's tire management digitizes tire inspection, recording data on the pressure and tread depth of each tire. In this way, it analyzes the level of wear and points out possible causes for it.

Schedule a free demo of our system and see how it works in practice.