Fleet management roles: who does what

Whether operating light or heavy vehicles, fleet management roles need to be assigned so everything runs without errors.

From route planning to vehicle inspection, a fleet’s daily routine involves many processes. That is why organization and planning are fundamental!

The fleet manager usually handles this stage, but who else is responsible? Who should perform each planned task?

Below, we present the main fleet management roles:

• Managers and supervisors;
• Logistics coordinator;
• Logistics technologist;
• Fleet and tire analysts;
• Fleet assistant;
• Fleet cargo checkers;
• Fleet drivers.

Managers and supervisors

Fleet manager

The fleet manager is responsible for ensuring the availability of vehicles used for freight transport, passengers and employees. They track spending and plan solutions aimed at increasing operational efficiency and team performance.

Their duties involve financial management, maintenance control, results analysis, team management and attention to legislation. Above all, every activity should focus on reducing costs and improving the services provided.

Tire manager

The tire manager tracks tire performance and durability, focusing mainly on asset costs. After all, if the company wants to keep prices competitive, it must account for costs such as refueling, parts replacement and maintenance.

Their fleet management duties range from collecting information, such as tire replacement frequency and wheel rotation schedules, to planning tire replacement based on each vehicle’s mileage and road conditions.

Maintenance manager

The maintenance manager organizes, leads and oversees fleet repairs. They ensure vehicles, equipment, machinery and facilities work correctly.

Their duties include applying maintenance policy, technical consulting, identifying failures, implementing new solutions, leading fleet employees who perform maintenance tasks and so on.

Want to see this in your fleet? Talk to a Prolog specialist

Logistics coordinator

The logistics coordinator may have fleet management duties similar to those of the fleet manager, but generally focuses more on logistics processes as a whole, rather than just the fleet and its vehicles.

They therefore manage the movement of goods and services related to the supply chain, from raw materials arriving at the warehouse to final product delivery to the customer.

Their duties include budget control, fleet administration and fleet renewal, tracking performance indicators, etc. It is important to remember that the distribution of activities and responsibilities varies by company.

Logistics technologist

The logistics technologist handles the fleet’s entire operational organization, managing raw materials, products and resources. They optimize processes and reduce costs at each stage.

Their duties involve controlling storage, managing inventory, overseeing loading and unloading operations, managing supply purchases and providing customer service, among others.

Fleet and tire analyst

The fleet and tire analyst analyzes data and information related to vehicle operations. They seek improvements and optimizations throughout the workflow, so their business perspective is highly strategic.

Their fleet management duties include controlling maintenance, documentation and spending; producing reports on asset performance; planning vehicle purchases, sales and replacements; providing technical support to drivers, etc.

Fleet assistant

The fleet assistant performs various operational activities, including vehicle monitoring and tracking, freight payments, entering invoices into the system and helping manage fuel.

Fleet cargo checkers

The fleet cargo checker, as the name suggests, is responsible for checking goods and documentation during both loading and unloading at a warehouse or terminal.

Their duties include checking loads and their documents, overseeing production activities, preparing reports on employee performance, leading teams, etc.

Fleet drivers

Fleet drivers move all types of materials from one place to another according to their specialization. They bridge product collection and delivery to the end consumer.

Their duties include moving loads and inspecting vehicles and tires using the checklist or tire management system, among others.

Now that you know the main roles and their fleet management duties, be sure to download our Fleet Management Guide (in Portuguese)!