Prolog solutions for fleet management

What is Prolog's role in fleet management? Get to know the Brazilian platform that supports the transport sector and logistics with greater savings, safety and productivity.

Prolog is a SaaS platform for fleet management, with features focused on tires, preventive maintenance and electronic checklist. The solution serves the routines of road freight transport and logistics distribution, centralizing information that was previously scattered across paper, spreadsheets and parallel controls.

We want to present everything Prolog does in fleet management. This includes:

• Organizing the operation's routine;
• Helping control operational processes;
• Collecting data daily in a practical and fast way;
• Providing greater fleet visibility;
• Generating data and reports for analysis.

And the solutions that make this possible:

• Tire Management;
• Electronic Checklist;
• Maintenance Management.

What does Prolog provide in fleet management?

Organizes the operation's routine

Prolog's solutions are designed to optimize transport operation processes. Today, the platform brings together tire management, preventive maintenance and electronic checklist. Therefore, many routines related to inspections, tires, maintenance and work orders can be kept track of in the same environment.

On a single platform, all information on registered vehicles and tires is made available simply and clearly on the Prolog App dashboard.

Examples include make, model and vehicle type, current mileage, status, number of checklists completed, tire inspection, tire history and indicators such as CPK, operational availability, MTBF and MTTR.

This means that, as data is collected by the operations teams, you gain a broader view of the fleet, while planning solutions becomes more intelligent, reliable and precise.

With well-organized data management, your operation becomes more practical and generates more day-to-day productivity. Proper data preparation also helps improve the reliability of analyses because it reduces gaps, rework and decisions based on incomplete records.

Helps control operational processes

We know that the routine within transport logistics is not easy. After all, you need to know the expenses for maintenance, drivers, fuel, trips, tires, parts, downtime and other points that affect the operation's cost.

Fleet control is only possible because Prolog offers solutions that standardize your operation, digitize manual tasks and automate routine processes when there are clear rules for doing so, such as opening work orders based on nonconformities.

The tool helps with the mission of controlling expenses, keeping track of maintenance and overseeing the upkeep of fleet assets. In practice, uniform processes provide greater transparency about what was recorded, who recorded it and which outstanding issues need to be addressed.

And the result? Reduced operating costs and better driver and vehicle performance, provided the operation keeps its recording, analysis and corrective routines working consistently.

Collects data daily in a practical and fast way

So far, we have talked a little about the Prolog App platform and how it provides important data to organize the operation's routine.

You must be wondering how this is possible, right? We will explain: through practical, fast data collection, based on the records made by the people responsible for inspections and daily records.

Traditionally, the checklist is completed with pen and paper and only then sent to supervisors. Although very useful for transport operations, it takes a lot of time, makes it difficult to standardize responses and can generate high administrative costs.

That is why we developed a digital checklist specifically for fleets and transport operations. It provides the benefits of a structured inspection and resolves common paper-related difficulties, such as lost forms, delays in consolidating information and difficulty initiating maintenance when a nonconformity appears.

To use our Electronic Checklist, all you need is a device such as a tablet, computer or phone. It is filled in directly by the driver or another person designated by the operation, before and/or after a route, according to the process defined by the company.

Updates about the vehicle and its components are recorded in the system after the inspection is performed. This allows the team to keep track of the records, prioritize problem correction, open work orders when necessary and analyze the generated data without relying on the physical circulation of papers.

In addition, tire management can also be supported by standardized operational records. Individual control of each tire allows wear, retreading, life cycle and cost per tire to be kept track of, connecting inspections to decisions about maintenance, relocation, refurbishment or disposal.

Provides greater fleet visibility

Once data collection takes place, the manager and their team gain greater visibility into the fleet. This is because, through our logistics technology, it is possible to:

• Generate savings through the preventive maintenance routine;
• Identify problems in advance;
• Avoid delays in the delivery flow;
• Keep the greatest number of trucks running;
• Assess the emergence of problems and their causes.

Generates data and reports for analysis

The data and reports generated for analysis make fleet management truly efficient.

Without them, there is no way to manage the company's assets, keep track of tires, understand the relationship between preventive and corrective maintenance, measure operational availability and plan routes and maintenance in advance.

At this point, it is worth remembering that everything is saved in the system and can even support later communication with an ERP management system or logistics control tower, according to each operation's circumstances.

Which Prolog fleet management solutions make this possible?

Tire Management

The Tire Management System generates greater savings and safety for your business. Quickly and simply, you keep track of individual tire control, wear, retreading, life cycle and cost per tire, which helps reduce fuel consumption associated with out-of-specification tires and helps avoid premature disposal when the casing is still fit for use.

Some of this system's features include:

• Tire registration;
• Tire relocation;
• Identification of tires with incorrect calibration;
• Number of open work orders;
• Automated CPK calculation;
• Alerts about tires with irregular wear;
• Tire replacement forecasting.

Electronic Checklist

The Electronic Checklist System is simple and customizable. Apply it in your operation and keep track of which noncompliant items need immediate intervention or correction. Have your process management recorded digitally, with greater standardization and traceability of inspections performed by the team.

The features that stand out most on this platform include:

• Checklist customization;
• Electronic signature when each checklist is completed;
• Automatic opening of Work Orders;
• Attachments and supporting records in Work Orders;
• Option to include photos of the problem when recording the inspection;
• Checklist traffic light — identifying vehicles fit to depart on a route or with outstanding critical items.

Maintenance Management

The Maintenance Management System is designed around your fleet's challenges and routines.

Combined with the checklist, it offers a view of vehicle inspections and features for managing total costs, costs per vehicle and costs per process. Preventive maintenance can also be organized by mileage or schedule, with automatic work orders when the criteria defined by the operation are met.

It also allows standalone Work Orders to be issued without being tied to the completion of a checklist.

Another standout feature is control of parts in inventory. As they are used in maintenance, the system identifies when a new purchase is approaching and the average budget needed for it.

What did you think of Prolog in fleet management? Schedule a free demonstration to learn even more!